Grants to HCOs to Support HCP Congress Attendance

HCOs may apply for funding grants to support HCP registration at pre-identified, eligible congresses. HCOs must submit a grant funding application form and be able to independently manage the entire process without any hands-on support from Astellas.

Each grant must be for a single congress and may support the registration of up to a maximum of 10 individual HCPs. There is no minimum number of HCPs per grants request. Astellas must not be involved in the selection of the HCPs to receive support to register for a congress and will avoid visibility of HCPs that were selected by the HCO unless essential for transparency reporting purposes.

The HCO must be one of the following:

  • Government or publicly funded hospital
  • Medical society or association
  • Other (university, research group, etc.)

In general, Astellas supports HCOs that are nationally recognized with their own professional administration and formal governance structure in place, serving more than 100 active members and conducting meetings for their members each year. For example, Royal Colleges, Therapy Area Specific Societies, Institutions, Associations, Faculties and Fellowships with a formal governance structure in place.

Astellas does not support Health Centre, General Practice/ Private Clinics, Non- nationally recognized and/or HCP Owned/Run Associations and Professional Groups.

The primary intent is to support payment of registration fees and Astellas will support Grants to HCOs for:

  • Virtual or in-person registration only at pre-identified international/regional congresses (aimed at HCPs in more than one country).
    In-person attendance (travel and/or accommodation) at international meetings cannot be supported.
  • Virtual or in-person registration and attendance (reasonable travel and/or accommodation) at domestic (in-country) congresses (aimed at HCPs in that market or country only).  
    Any in-person congress attendance for domestic congresses is limited to support of reasonable transport and accommodation in line with POL-AST-8415 Global Policy on Interactions with Healthcare Professionals & Healthcare Organizations.

An HCO is only eligible to receive grants for HCP congress registration two times per fiscal year (April to March) per therapeutic area Astellas supports.

A list of pre-approved congresses and whether live or virtual registration will be supported for that event can be viewed here.



HCOs wishing to apply for grant funding to support HCP congress registration may provide an inquiry to [email protected]. A grant application form will be provided for your completion and return. After an initial review of your submission to ensure HCO and event eligibility, your request will be forwarded to an internal Astellas Grants Committee for consideration.

We anticipate that decisions on eligible requests may take up to six weeks. If you wish to check on the status of your request, please contact [email protected].

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November 2023